Careers · Legal
Applicant Privacy Notice
How AI-Ghar collects, uses, and protects personal data provided during the job application and recruitment process.
Last updated: 1 May 2026
1. Who This Notice Applies To
- This notice applies to all job applicants, candidates, and prospective employees who submit applications to AI-Ghar Technologies Pvt. Ltd.
- This includes applications submitted via our Careers page, email, LinkedIn, referrals, or recruitment agencies.
- This notice is separate from our general Privacy Policy, which governs data collected from platform users.
2. What We Collect
- Contact details: name, email address, phone number, location.
- Professional information: CV/resume, work history, educational qualifications, skills, certifications.
- Application materials: cover letters, portfolios, work samples, references.
- Interview notes and assessment results during the selection process.
- Background check data (only for final candidates and with your explicit consent).
- Immigration and work authorisation status where legally required.
3. How We Use Applicant Data
- Evaluating your application and assessing suitability for the role.
- Communicating with you about your application status and interview scheduling.
- Conducting skills assessments, technical tests, and reference checks.
- Complying with legal obligations related to employment and equal opportunity.
- Maintaining records for audit, legal, or regulatory requirements.
- With your consent: considering you for future roles that match your profile.
4. Who We Share It With
- Hiring team members and relevant team leads at AI-Ghar on a need-to-know basis.
- Third-party assessment platforms (e.g., HackerRank, Notion) under data processing agreements.
- Background check providers — only for final candidates with explicit consent.
- We do not share applicant data with third-party recruiters without your consent.
5. Retention
- Successful applicants: data is transferred to your employee record and retained per our HR policy.
- Unsuccessful applicants: data is retained for 12 months to consider you for future openings, then deleted.
- You may request earlier deletion by emailing support@ai-ghar.com.
6. Your Rights
- Access: Request a copy of the applicant data we hold about you.
- Correction: Request that inaccurate data be corrected.
- Deletion: Request erasure of your application data (subject to legal obligations).
- Withdrawal: Withdraw from the recruitment process at any time.
- To exercise any right, contact: support@ai-ghar.com
7. Contact
- AI-Ghar Technologies Pvt. Ltd.
- Careers & Recruitment: support@ai-ghar.com
- Privacy queries: support@ai-ghar.com
- Bengaluru, Karnataka, India